Meetings are expensive. If you calculate the salaries of all the people in the meeting and cost it out, each meeting is more expensive than you thought. A few years ago, I saw this TIM clock or Time is Money Clock. It isn’t in production anymore, but you can view it here on Amazon. The idea behind the clock is that it shows you how much a meeting is costing. Since then, I have found a few online versions. If you search the web for “Meeting Cost Calculator” you will find a bunch.
Because meetings are expensive, you want to get the most out of the meeting and end it early, if possible. So here are 5 tips for holding an effective meeting:
- Make sure everyone understand what the meeting is about and if they are expected to contribute. You also want to make sure that they understand what the outcome you are looking to achieve.
- Start and end the meeting on time. So much time is wasted with people sitting around waiting for everyone to join. Don’t be afraid to end the meeting early either, just don’t run long. I knew a manager who used to lock the door when the meeting started. After he did that one time he never had anyone late to a meeting again.
- Keep everyone focused and on task. Agendas can help with this and so can keeping people off their cell phones. Also, don’t allow for people to go off on tangents. I am probably the #1 offender when it comes to going off on tangents, but when people help me stay focused I do appreciate it. To help keep people focused, you will want to take notes and actively participate in the meeting.
- Work to commit on decisions. Not every decision needs 100% agreement. If you get to 70% agreement and 100% commitment it is a good meeting. This was something I learned while working on my MBA and it has worked throughout my career.
- Follow through on the commitments. I find that sending out notes after the meeting really helps people stay on target to what was agreed to or to set new expectations if there was a misunderstanding or complication.
Don’t waste money at your company with meetings that frustrate employees anyway and use these tips to stay focused and on track.
If you are looking for marketing and advertising support with focused meetings that won’t waste your time, H2H Consulting is the company to put to work for you.